Designation: PA/Secretary to the Bishop of Paisley (35 hrs per week at £9.72ph)
Department: Curia
Responsible to: The Bishop of Paisley & Trustees
Main Function: Provide Administration/PA Support to the Bishop of Paisley.
The post holder is to provide and maintain the Bishop’s diary and all secretarial needs as they arise including general administrative duties - communication to the wider diocesan parishes/departments.
Job Activities

• Primary telephone/visitor coordinator for the Diocesan Centre.
• Supporting the Bishop - ensuring accurate diary management.
• Liaising with Parishes, Religious and educational organisations, individuals and families including welcoming visitors into the Diocesan Centre.
• Travel Arrangements for the Bishop.
• Daily processing of letters and emails on behalf of the Bishop.
• Organising Diocesan Masses and religious events including the collation & provision of ceremonial booklets and any catering requirements.
• Processing and filing of Marriage Dispensations/Teaching Approvals/Papal Audience and Papal Blessings/Celebrets & Certificates of Commendation.
• Weekly compilation of ‘Ad Clerums’ and other correspondence to Parishes and Religious. Including weekly bulletin notifications.
• Communication to parishes via email on behalf of the Diocesan Clergy.
• Processing and recording of postal mail for the Diocesan Centre and liaising with other in-house departments.
• Diary management for all conference and meeting room within the Diocesan Centre.

Responsible for the following equipment/supplies.

• Photocopying.
• Updating the religious contact/school database.
• Ensuring sufficient funds are available on the FAX Machine.
• Coordinator for ordering stationery and office sundries/cleaning supplies.
  
  
  Application forms can be obtained from the Diocesan website at www.rcdop.org.uk
  
  Completed forms can be returned by email to Colette Sweeney Admin Coordinator at [email protected] or delivered to the Diocese of Paisley, Curial Office, Cathedral Precincts, Incle Street, Paisley, PA1 1HR no later than Friday 31^st July at 5pm. For more information please call 0141 847 6130.